Service charges, levies and utility recovery

For a shared cost, security, cleaning, gardening, that gets split across the units it serves.

1. 1On the property, choose Run service charge.
2. 2Enter the total cost to split, what it is for, and the month and year, then Preview split.
3. 3Check the preview: it shows each unit's share, its tenant, and how much falls on you for any unit that is empty.
4. 4Choose Bill these charges to raise them. A period already billed is left untouched rather than billed twice.

On a commercial or multi-tenant property, Budget lets you set what you planned to spend by category for the year, then compares it against what you have actually spent and actually recovered from tenants, so you can see at a glance whether you are ahead of, on, or behind your own plan.

Where rent includes a turnover component, Declare sales records each tenant's monthly gross turnover; a certified figure makes that month's turnover rent final, anything else stays provisional until it is.

1. 1On the property, open Levies and choose Add levy.
2. 2Pick the kind, an estate or body corporate levy, a council charge, or a one-off special levy for a capital improvement, then set the amount, frequency and who it is payable to.
3. 3A special levy needs a total, so Tezeka has a balance to track; an ongoing levy can be left open-ended.
4. 4Tick Recover this from tenants only if the lease actually allows it; a special levy pays for an improvement to your property, so recovering it needs the lease's say-so.
5. 5As you pay it, choose Record payment on that levy. Tezeka keeps the running balance, what is paid, what is left, and whether you are behind.

1. 1On the property, open Meters & utility recovery and choose Add meter.
2. 2Set the utility, whether it is postpaid, the dial climbs, or prepaid, units count down, the meter number, and a rate per unit if you have one.
3. 3Choose Record reading each time you read it, or Ask tenants on WhatsApp to have Tezeka request a reading directly; replies come back in automatically. Chase missing follows up only the tenants who have not sent one.
4. 4Once two readings exist, Recharge turns the consumption between them into a charge for the tenant, with the full working, both readings, the rate and the days between, shown on the charge itself.

NoteA bulk meter feeding several sub-meters is reconciled automatically: Tezeka shows what the bulk meter used against what the sub-meters account for, and flags a gap worth checking as a leak, a bypass, or a stopped sub-meter.